OmniFocus 2 Makes Me Happy

The new job gave me a MacBook Pro!  Given the option, I wanted the Mac, and I figured that I’d get an Air, which would’ve been more than fine.  Instead, I have the 15″ Retina beast.1  They allow me to install my own software on it, which they won’t support, which is also more than fine.  Hell, they even gave me free access to the Mac App Store, which meant that I just clicked a few Install buttons and had all the apps that I really wanted on it.

The big thing that I wanted was OmniFocus.  I’ve used it for years, having migrated away from Alex King’s Tasks Pro2 to a system that was more GTD-focused.  I always sorta fought with OF1,3 but OF2 is pretty damn amazing.

live out of OmniFocus.  If I think of something that I need to do, it’s Ctrl-Option-Space, a little typing, a couple tabs, and Enter and my task is saved.  Today, I was talking with my colleague when I thought of something that I needed to capture.  I said, “Give me a second,” and eight seconds later, i was back to the conversation.  What was that task item?  I couldn’t tell you now, four hours later.  But I don’t have to know, because OmniFocus will tell me come Monday morning.

What did OF delight me by doing?  Well, I have a Folder title Geocent, the name of my company. I have projects in it: Onboarding for all of the things that I have to do to get spun up as a new employee,4 Recurring for tasks I have to do every so often,5 single-action lists for the various projects that I’m working on, and then I’ll create projects for things that have a sequence to them.6

The joy — no really, the joy — of this was Focusing on that folder and then going to Forecast.

Screen Shot 2014-07-18 at 7.29.49 PM

Normally Forecast would show everything that’s Due soon, from these work tasks to me needing to take pills tonight, reading Ezekiel, and finding my PayPal debit cards.  Nope!  Focus has me focused on exactly work things.  Can I see those things in my work OmniFocus install?  Yep!  Do I want to see them?  Nope!  I want that focus, and OF gives me a freaking laser.

In OmniFocus 1, I would’ve had to create a Perspective and filter it around, tweaking and tweaking.  I expected to have to do that.  When it worked exactly as I wanted, I was so happy — happy enough to unlock my phone and make two tweets.  ((I won’t put Tweetbot on this machine, and I’m never logging into Facebook on it, either.))

This made my day, and my day was already pretty great because, you know, I have this great job.


  1. Your tax dollars at work, America! 

  2. for obvious reasons, but in part because it’s not had any updates in seven years 

  3. but in different ways than I fought with Tasks 

  4. insurance filing, 401(k) election, badging at NASA MSFC, etc. 

  5. work journaling and time recording daily, internal and project office reporting weekly, safety and quality reporting monthly 

  6. These may be less valuable to me given that OF is still unfortunately a solo and not a groupware program, but we’ll see.  If I have solo work, like developing a complex engineering deliverable, I’ll probably use it.